AI solutions for small businesses

Ten minutes here. Hundreds of hours over time.

The follow-up email. The daily update. The copy-and-paste job. Small tasks repeat, and the time adds up across your team. I implement AI solutions that take on that work. See how much time you could get back and what it could be worth.

Bring one task you want off your plate.

We will talk through what is possible, what it would cost, and how to test whether it helps.

Calculate your time savingsImplementation & integrationHosted AI agentsTraining & ongoing support
Small tasks. Real time. Put a value on it.

What are your daily tasks costing you?

A few minutes at a time can turn into hundreds of hours a year. Use your own numbers to see the time automation could free up and what that time is worth to your business.

Your workday

Count each task once per person per workday. Use your own hourly value or staff cost. The $50 example is an assumption you can change.

Adjust schedule & review time

Currently: 5 days/week, 48 weeks/year, 2 minutes of review per task.

Include time still spent reviewing results, making corrections, or handling exceptions.

Include automation costs

Have a quote or budget? Include hosting, model usage, subscriptions, and support. These inputs are your assumptions, not a service quote.

Your estimated annual opportunity

Value of time freed up

$8,000/ year

USD, before automation costs

160

hours freed per year

40

minutes per workday

Monthly average: 13.3 hours, worth $667.

Based on 5 tasks × 1 person × 8 minutes saved, across 240 workdays per year. Review time is already deducted.

This estimates the value of time available for other work. Actual savings depend on the workflow and are not guaranteed cash savings or additional revenue.

Start with one useful task. Expand when it pays off.

Where to start

Familiar tasks. Practical improvements.

Examples we can scope around your business. Each workflow is built and tested for your tools, your information, and your team.

1

Inquiries & follow-ups

Reading every inquiry and writing the same replies.

Sort incoming requests, pull out the job details, and prepare a reply for your review.

You approve customer-facing messages.

2

Invoices & inventory

Typing invoice lines and looking up supplier product codes.

Read purchased-goods invoices and match supplier SKUs to approved store items and UPCs. Prepare the details for your inventory system.

Your team reviews unknown matches and confirms goods received before stock is updated.

3

Answers from your documents

Searching through folders or asking the same questions.

Give your team an assistant that finds answers in approved procedures, product information, and internal guides.

Answers link back to sources your team can check.

4

Reports & daily summaries

Pulling updates from several places to see what needs attention.

Bring together job updates, open requests, and overdue tasks into a scheduled summary.

Your team decides what happens next.

See how invoice reading can connect to an inventory system
AI Hosting & Management

Keep routine work moving, even after hours.

I host and manage AI agents that handle agreed tasks on a schedule or when new work arrives. Give your business a way to prepare reports, organize incoming requests, and queue work for your team around the clock.

  • 24/7 task automation

    Run agreed workflows overnight, on a schedule, or when a request comes in.

  • Clear boundaries

    Define what the agent can access, what it can change, and when to ask your team.

  • Managed for you

    Hosting, monitoring, maintenance, and a way to review activity and pause work.

Custom setup + monthly management

Your quote defines the workflows, hosting capacity, usage allowance, integrations, and support included. Additional usage and changes are agreed before billing.

24/7 automation describes when tasks can run. Human support hours, service availability, and response times are set out in your plan.

How we work together

A useful first step. Room to grow.

  1. 1

    Pick one useful task

    We look at the tools you use, the steps involved, and the time the task takes today. If a simple automation is enough, that is what I recommend.

  2. 2

    Build and test a pilot

    I connect the agreed tools and test with representative examples. We decide what can run automatically and what needs someone to check it.

  3. 3

    Measure, then expand

    We compare time spent, corrections, and running costs. You get a walkthrough and clear instructions, with hosting and ongoing support available.

Built by someone who builds business software.

Explore the operations platform and other software behind the studio.

See the software demo
Before we start

A few useful answers.

View services & pricing
Do I need to replace the software I already use?

Often, the useful starting point is connecting what you already have. I check whether your email, CRM, documents, and other tools support the access we need. Any new subscriptions or changes are part of the proposal.

What does an AI agent actually do?

An agent uses AI and connected tools to carry out an agreed task, such as reading an incoming request, finding relevant information, and preparing a response. We define its permissions and review steps. Predictable tasks may only need a simpler automation.

Can the AI run on privately managed hardware?

Yes. Hosting options include open models running through Ollama on hardware I manage. Connected tools may still send data to external services. Before launch, we agree where your data is processed, who can access it, and how long it is kept.

How do we know if it is worth the cost?

We measure the task before and during a pilot: time spent, review time, corrections, and operating costs. That gives you a basis for deciding whether to expand. Savings depend on your workflow and the quality of the inputs.

What happens when the AI gets something wrong?

We test common cases and exceptions before launch. The workflow can queue uncertain work for review, record what happened, and let your team pause it. Customer messages and important changes can require approval before anything is sent or updated.

How is the service priced?

The initial consultation is free. Implementation is quoted by scope. Hosted agents have a custom setup fee and monthly management plan, with usage, third-party costs, maintenance, and support defined in the proposal.

What keeps taking up your time?

Tell me about the task, the tools you use, and what a better workday would look like. I can connect AI to your existing system or build the CRM, website, or business tool around it.

hello@experiencetechsoft.com